INDIANA ELECTION COMMISSION
DECEMBER 9, 1997
MEMBERS PRESENT: Dudley Cruea, Chairman of the Indiana Election Commission [IEC]; S. Anthony Long, Vice-Chairman; Butch Morgan; Joseph M. Perkins, Jr.
STAFF ATTENDING: Laurie P. Christie, Co-Director, Election Division, Office of the Indiana Secretary of State ("Election Division"), Mary Ann Tippett, Co-Director, Election Division; J. Bradley King, Co-General Counsel, IEC and Election Division; Kristi Robertson, Co-General Counsel, IEC and Election Division.
ALSO ATTENDING: None.
1. CALL TO ORDER AND OPENING REMARKS BY THE CHAIR:
The chair called the December 9, 1997 meeting of the Indiana Election Commission to order at 8:45 a.m. at the entrance to Grand Ballroom V, Westin Hotel, 50 South Capitol Avenue, Indianapolis, Indiana, stating that proper notice of the meeting had been given as required by state law. The chair noted that a quorum of the Commission (Mr. Cruea, Mr. Long, Mr. Morgan, and Mr. Perkins) was present.
2. APPROVAL OF NOVEMBER 25, 1997 MINUTES:
The chair noted that copies of the minutes of the November 25, 1997 Commission meeting had been provided to members. There being no additions or corrections, Mr. Perkins moved, seconded by Mr. Long, that the November 25, 1997 minutes be approved as submitted. The chair called the question, and declared that with four members (Mr. Cruea, Mr. Long, Mr. Morgan, and Mr. Perkins) voting "aye" and no member voting "nay", the motion was adopted.
3. IEC FORMS:
The chair recognized Mr. King, who stated that Commission members had received copies of the following proposed orders concerning Indiana election forms: Orders 1997-77 (Indiana election commission forms); 1997-78 (voter registration forms), 1997-79 (candidate and county election board forms), 1997-80 (precinct election forms); and 1997-81 (Indiana election commission forms), along with a document dated November 25, 1997, signed by Mr. King and Ms. Robertson, certifying that they had forwarded copies of Orders 1997-66 through 1997-76 to the Commission on Public Records, as directed by the Election Commission. Copies of these orders and
Indiana Election Commission
December 9, 1997 Minutes
Documents are incorporated by reference in these minutes. [Copies of all documents incorporated by reference are available for public inspection and copying in the Election Division office.] Mr. King stated that the most important changes reflected in these forms were to the county election board forms for the certification of primary and general election results to the Election Division. In response to a question from Mr. Long, Mr. King stated that several of the voter registration forms appeared to be almost identical, and were only distinguishable by the five digit registration tracking number printed in the lower right corner of the form. He indicated that these tracking numbers were necessary to permit the Election Division to comply with federal reporting requirements concerning voter registration activity in each of the full service voter registration agencies.
Mr. Long moved, seconded by Mr. Perkins, that Orders 1997-77, 1997-78, 1997-79, 1997-80, and 1997-81 be approved as submitted. There being no further discussion, the chair called the question, and declared that with four members (Mr. Cruea, Mr. Long, Mr. Morgan, and Mr. Perkins) voting "aye" and no member voting "nay", the motion was adopted.
4. REPORT BY CO-DIRECTORS:
1997 ELECTION ADMINISTRATORS CONFERENCE:
The chair recognized Ms. Christie and Ms. Tippett, who stated that the conference would begin shortly, and that approximately 380 persons were in attendance. They indicated that the questionnaire concerning the standards for excess corporate and labor contribution civil penalties would be distributed to participants in the campaign finance workshops to be conducted later that day. Mr. Long stated that he had provided Mr. Fred Biesecker, Counsel to the Governor, with a copy of Draft Order 1997-54, which contained proposed standards for these civil penalties, and that Mr. Biesecker had no objection to the proposed order.
5. OTHER BUSINESS:
A.STATE CONVENTION DELEGATE CERTIFICATION:
The chair recognized Mr. King, who noted that under a 1997 amendment to Indiana Code 3-8-4-3, both major political party state committees were required to certify to the Election Division the number of state convention delegates that each county would be entitled to elect at the May 1998 primary. He noted that Commission members had been provided with a copy of a filing submitted to the Election Division on December 1, 1997 by Mr. Joe Andrew, state chairman of the Indiana Democratic Party, setting forth the delegates to be elected in each county. A copy of this document is
Indiana Election Commission
December 9, 1997 Minutes
Incorporated by reference in these minutes. Mr. King noted that the document indicates that additional information concerning state convention delegates will be filed shortly by the Democratic State Committee.
B.PRECINCT REDISTRICTING PROGRESS REPORT:
The chair recognized Mr. King, who stated that Commission members had been provided with a document dated December 3, 1997, listing the counties which have contacted the Commission concerning precinct changes, and specifying the counties scheduled for submission to the Commission at its December 23 meeting. A copy of this document is incorporated by reference in these minutes.
Commission members discussed the date and time for the next Commission meeting, which was scheduled for Tuesday, December 23, 1997, at 1:30 p.m., in Conference Center Room 4.
There being no further business to come before the Commission, Mr. Morgan moved, seconded by Mr. Perkins, that the Commission do now adjourn. The chair called the question and declared the motion adopted with four members voting "aye" (Mr. Cruea, Mr. Long, Mr. Morgan, and Mr. Perkins), and no member voting "nay".
The Commission then adjourned at 8:55 a.m.
Laurie P. Christie Mary Ann Tippett