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Manuals and Bulletins
Biennial examinations are required for all of Indiana's townships.
An Accounting for Uniform Compliance Guidelines Manual for Townships is updated and revised periodically. The manual and revisions are available to all township officials. The manual is also available to each field examiner for assistance in auditing townships. The manual contains accounting requirements, forms, and uniform compliance guidelines.
In March, June, September, and December of each year, a Township Bulletin is prepared and is available to all township officials and State Board of Accounts professional staff. The bulletin contains articles of current interest deemed beneficial to the officials in the conduct of their duties. Each year a legal digest is included listing those newly enacted statues that pertain to townships. The bulletins are kept on a ten-year cycle. Articles over 10 years old are reviewed each year and either repeated, revised, or deleted. The index is revised at the close of each year to include new articles and to delete outdated articles.
The State Board of Accounts spends a great deal of time with township officials and the public on education. We regularly host or present at many conferences for township officials. When more individualized questions and concerns arise we are available to help by phone or e-mail.
Telephone Calls, E-mail, and Correspondence
A primary duty of the Director for townships is receiving telephone calls, e-mails, and responding to correspondence on behalf of the State Examiner. Numerous telephone calls, e-mails, and correspondence are received from township officials, State Board of Accounts audit staff, and the general public. Utilization is made of our extensive file of past Attorney General opinions and court decisions accumulated over a hundred years of State Board of Accounts experience and activity. In responding to correspondence on behalf of the State Examiner, the Director assists the board in formulating audit positions in his area.
The Director works closely with all State Board of Accounts personnel to keep them informed on the latest legislation, both state and federal, and any other current developments relative to auditing and accounting procedures for townships.
During the course of the year, various types of information, including current late-breaking developments of interest due to new legislation, new court decisions, new Attorney General opinions, new audit positions of the State Board of Accounts, or State Examiner Directives, could be furnished in a timely manner, via memoranda, to the township officials and State Board of Accounts professional staff.
Other Duties of Directors
The Directors are frequently requested to represent the State Examiner at various meetings including, but not limited to, those of legislative committees, study commissions, and local associations.