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Serve Indiana

Serve Indiana > For Organizations > Resources for Current Grantees Resources for Current Grantees

 

- Recent Changes and Updates

 
This section will contain changes that occur to forms, regulations, dates, and more throughout the year. 
 
  • Program Handbook updated version 5.0 released (3/10/2014)
    Pg 12- added “Fixed amount grants do not submit PERs” to the PER definition in the glossary; Pg 42- added short section on “outside” volunteering under Member Supervision/Creating a Plan; Pg 56- added paragraph specific to Fixed grants regarding reimbursement and submitting a calculation with the RFF; Pg 99- Request for Funds instructions: clarified that an approved PER must accompany the RFF for cost-reimbursement programs, and that a calculation must accompany the RFF for Fixed programs (included reference to pg 56
  • Program Handbook updated version 4.0 released (12/26/2013)
    Changes include: clarifications made to monitoring (pgs 20-22), enrollment (pg. 37), refilling slots (pg 37); broken links fixed (pg 11)
  • Program Handbook updated version 3.0 released. (11/04/2013)
    Changes include: member management section revised to provide clearer guidance on enrollment, slot refill, retention, and exit (pgs. 37-38); paragraph added regarding SSN & Citizenship Verification (pg. 39); and budget modification section revised to provide further clarification and new changes (pg. 56).

     

- Calendars

 
 
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- List of Current Indiana AmeriCorps*State Programs

 

- Program Handbook

All Indiana AmeriCorps*State programs are governed by federal laws, state laws, the program grant agreement, CNCS regulations, and the state handbook.  Click here to open the "onion" diagram to see how the laws, regulations, and requirements interact with each other.  More information about the laws, CNCS regulations, and state regulations can be found in the handbook.  It is the go-to resource for program directors and the starting point to find the answer to most questions. 

Indiana AmeriCorps*State Program Handbook v. 5.0 (Uploaded 3/10/14)

- Forms

The following forms are provided online for use by current Indiana AmeriCorps*State program directors.  The instructions and guidelines for the forms listed below are in the program handbook.  All of these forms (*except the one noted) can be edited by program directors to fit each individual program, however, each form must adhere to legal requirements, the grant agreement, CNCS regulations and provisions. 

Bi-Weekly Time Sheet (to adapt and use with member)                      
Criminal History Check (for members)
Criminal History Check (for staff)
Criminal History Check - additional form for delayed checks                          
Exit Form (for programs)
File Checklist (for member files)
Financial Management Getting Started Checklist
Health and Childcare Benefit Form (for members)
Inclusion Rubric
In-Kind Contributions
Match Certification
Photography and Publicity Release (for members)
Residency History (for applicants)
*Request for Funds  (this form cannot be changed)
Self-Learning Tool (for program directors)
Time Distribution Report (monthly) 
Verification of Eligibility (for members)

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- Guides and Resources

These handouts, power point presentations, and guides are optional resources to aid in the development of new programs.  They can also be used by current programs to help streamline existing programs.

For Programs:

Program Start Up Guide
AmeriCorps Lingo
Inclusion Resources
Recruitment Guide
Stages of Group Development
Allowable and Prohibited Activity Exercise
        Answer Sheet
Writing Great Stories PowerPoint (Make sure you actually play to the slide show to make it interactive)
Indiana Specific AmeriCorps Facts and Statistics
Marketing Best Practices
Media Guide
Logo Guide 
Sustainability Toolkit
To Give to Members:

Childcare Benefits 
How Members Can Use Their Education Award
Money Saving Tips -A list of ways to help members live on the AmeriCorps living allowance (developed by Indiana Campus Compact) 
Marketable Skills Gained through Service Ways for members to market their AmeriCorps experience after their term of service (developed by Indiana Campus Compact)   
Member Loan Forgiveness - College Cost Reduction and Access Act

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- Training

Training will be announced to our grantees via email.  Attendance of some training is required; notice of mandatory attendance will be indicated. 


- Useful Websites

Corporation for National and Community Service (CNCS)
eGrants
EnCorps: Member Recruitment and Development
CNCS Resource Center
National Service Inclusion Project
AmeriCorps Week
AmeriCorps Alums

- FAQ’s

Do CNCS regulations apply to our program?

CNCS provides the foundation, oversight, and funding for the AmeriCorps* State program. All programs are responsible for complying with their regulations.  If you believe something Serve Indiana says conflicts with CNCS rules, please contact us immediately so we can clear up any confusion.

What are some common mistakes programs make?

Background/Sex Offender Checks
Sometimes programs do not complete the background and sex offender checks correctly and/or in a timely manner.  This can be a costly mistake.  To avoid this situation, make sure you read through all of the materials on the CNCS website and remain mindful of the deadlines for correctly completing these tasks.  If you are unsure of how the process will turn out, try to complete these items ASAP to allow time for corrections and assistance.
Incomplete Files
A program’s files for each member will be closely evaluated for compliance.  Pay attention to file requirements and make sure each member’s file contains all the necessary forms.  Make sure the forms are filled out correctly.  Pay special attention to signatures and dates.  For example, if a sex offender check does not include the date it was performed, then it is effectively useless and will not be considered compliant.  Remember: document, document, document.  Write down when the compliance item was completed, who completed it, and keep that information in the file.  The best approach is to develop a system for checks and balances in your filing system and review the files occasionally for compliance. 
Prohibited Activities Not Clearly Communicated
Members, staff, supervisors, and managers must clearly understand prohibited activities.  Good communication and referring to the program director's handbook for tips is the best way to avoid problems. 
Performance Measures That Measure the Wrong Things
Choosing an effective performance measure that is reasonable, but also inspires growth, can be difficult for some organizations.  Take great care in selecting performance measures.  Have you considered external factors that could inhibit your ability to deliver what you promise?  If you need assistance, do not hesitate in contacting your Serve Indiana program manager.  They are invested in your success and achievement. 

I feel overwhelmed with the amount of regulations, policies, and information, what do I do?

This is normal; there is a lot for a new program to learn.  Setting aside time to read through all of the documents provided on this page and through CNCS is an important step.  If something is missed or not well understood it could cost you in the future. Make a plan for sorting through all of the information and break it up across a couple of days.  Talk with other AmeriCorps programs that are well established and find out how they handle all the data.  One of the great aspects of the Indiana AmeriCorps* State program is the community, take advantage of the communities’ knowledge.

What AmeriCorps or community events can I involve my members in?

These are the Days of Service recognized by the Points of Light Foundation.  They are a great opportunity to coordinate with other AmeriCorps programs and connect your members to their AmeriCorps community. 

·  *Martin Luther King Day (January)                      

·  Random Acts of Kindness Week (February)        

·  *National Youth Service Day (April)                    

·  *National Volunteer Week (April)                        

·  *Join Hands Day (May)                                      

·  *One Day’s Pay (September)

·  *Make a Difference Day (October)                       

·  *Kids Care Week (October)                               

·  Be the Change Day (October)  

·  *National Family Volunteer Day (November)         

·  World Kindness Day (November)            

·  International Volunteer Day (December)              

     

 

*Important Note

All of the forms, policies, guidelines, and regulations contained on this website are subject to change. 

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