Judicial Technology and Automation Committee
Division of State Court Administration
30 S. Meridian Street, Ste. 500
Indianapolis, IN  46204

Mary DePrez
Director and Counsel for Trial Court Technology

Pho: 317.234.2604
mary.deprez@courts.in.gov

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JTAC > Initiatives and Programs > DCS Probation System DCS Probation System

What is It?

DCS MapThe DCS Probation System is an application made available via JTAC’s Indiana Court Information Technology Extranet (INcite), developed through a joint effort between JTAC and the Department of Child Services (DCS).  DCS Probation is a portal by which Indiana probation officers can enter, and transmit electronically to DCS, information that is required for juvenile services and placements that have been ordered by the Court in a juvenile delinquency case, for which DCS has been ordered to pay.

Learn More About the Probation System at JTAC's Project Blog

Get a PDF Factsheet about the DCS Probation System

How it Works

Information is entered by probation officers into the DCS Probation System through INcite. Once a case is complete, the probation officer submits the case to ICWIS (the Indiana Child Welfare Information System) where it is then made available to DCS personnel for review and processing.  Information is sent securely to ICWIS over the Internet.

The key features of the DCS Probation System, which went live on January 1, 2009 includes IV-E eligibility determination for federal reimbursement of costs associated with juvenile out-of-home placements, such as residential treatment facilities and foster care, payment for services and juvenile placements, and Federal reporting to AFCARS (Adoption and Foster Care Analysis and Reporting Systems). 

Why We Need It

The DCS Probation System was developed to assist Indiana probation officers in complying with requirements of Public Law 146-2008 (previously known as House Enrolled Act 1001), which was passed by the Indiana General Assembly and signed into law on March 14, 2008.  Required information associated with juvenile placements and services for which DCS has been ordered to pay must be supplied by Probation Officers to ensure that those services are indeed paid for by DCS, thereby reducing the risk that the county will be billed and deemed liable for payment.

Most counties did not have the technology means necessary to comply with Public Law 146-2008 requirements, especially with an aggressive effective date of January 1, 2009.  To date, 722 probation officers in 84 Indiana counties are using the application to submit required information to DCS.

Additionally, transmitting information via DCS Probation will enable the State of Indiana to comply with related Federal reporting requirements.

More Information

Contact Information

If you would like more information about the DCS Probation System project, email Lisa Thompson at lisa.thompson@courts.in.gov or call 317-234-6586 or (toll free) 888-275-5822.