Judicial Technology and Automation Committee
Division of State Court Administration
30 S. Meridian Street, Ste. 500
Indianapolis, IN  46204

Mary DePrez
Director and Counsel for Trial Court Technology

Pho: 317.234.2604
mary.deprez@courts.in.gov

Complete Staff Listing

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JTAC > Initiatives and Programs > Indiana Courts Online Reports Indiana Courts Online Reports

Overview

There are 1.5 million court cases filed in Indiana each year, and millions more pieces of data are created by trial courts, city and town courts, small claims courts and probation departments. The Indiana Supreme Court Division of State Court Administration (Division) is required to collect these extensive case statistics and financial data and compile them in an annual multiple-volume series called the Indiana Judicial Service Report.

Examples of data collected each year include:

  • number of cases filed, pending, and closed
  • method of case disposition
  • court and probation expenditures
  • juvenile and adult probation statistics and demographics
  • various other statistics

In addition to reporting these statistics, the Division analyzes new case filings and judicial resources using Weighted Caseload Measurements (WCM). This allows the Division and trial judges to better understand workloads, and is one method used to compare the relative caseloads of one court to another. The WCM also helps ensure an even distribution of cases between judges and determine how much assistance courts need to handle heavy caseloads.

To compile and analyze these millions of pieces of data, the Judicial Technology & Automation Committee (JTAC) developed a secure web-based application that allows trial courts, small claims courts, detention centers, public defenders and probation departments to submit statistical and financial data electronically. In addition to electronic submission of data, this system will provide reports in real time on statistics and performance measures for court staff and the public.

The Problem

Prior to 2007, all reports and forms—with the exception of the Quarterly Case Status Report (QCSR) — are completed manually by judges, clerks, and other court officers. Electronic versions of the forms can be downloaded from the Division’s website and typed, rather than handwritten, but data from the forms is still collected manually.  The disadvantages of the old system include:

  • Data entry errors
  • Untimely submission of reports and forms
  • No "real-time" validation or reporting capabilities
  • Reports not fully searchable
  • Printing and postage costs

The Solution

Our new web-based system is available through JTAC's secure extranet-INcite (Indiana Court Information Technology Extranet). This allows courts to electronically submit statistical and financial data for the annual Judicial Service Publication and Indiana Probation Reports.

All courts are mandated to submit their forms through INcite. 

2013 Forms
1st Quarter forms due by April 10, 2013
2nd Quarter forms due by July 10, 2013
Semi-Annual forms due July 10, 2013
3rd Quarter forms due by October 10, 2013
Annual forms due by January 20, 2014

Advantages of the new system:

  • Increase efficiency
  • Make records available in "real time"
  • Decrease human error by providing courts with a secure, web-based system, INcite
  • Create searchable reports
  • Make data available on court's website, better serving the courts, public, and state and federal agencies

>> START USING THE ICOR SYSTEM <<
If you are a user of the ICOR system and need assistance,
please contact the JTAC HelpDesk at 1-888-275-5822.

Contact Information

If you would like more information about this project, please contact Brian Steinke at 317.234.2822 or  brian.steinke@courts.in.gov, or Annette Page at 317.234.3064 or annette.page@courts.in.gov.