Bulk Data Requests

Overview

Under Administrative Rule 9(F), requests for bulk distribution of court records are sent to the Indiana Office of Court Services (IOCS) for review and approval. IOCS has developed a User Agreement that all applicants must execute prior to authorization to receive data under Administrative Rule 9(F).

Summary Approval Process for Certain Bulk Data and Compiled Information Requests

IOCS may grant summary approval for a distribution of compiled information under Administrative Rule 9(F)(2)(b) to individuals or entities engaged in scholarly, journalistic, political, governmental evaluations or statistical research.

Media Request to Local Trial Court and Clerks - Administrative Rule 9(F)(2)(c)

Courts and clerks within a judicial circuit may provide non-confidential information from their case management system in response to a news media request for information that is normally available to the public via public access.

Bulk Data and Compiled Information from Courts Using the Odyssey Case Management System

Once all requirements of Administrative Rule 9(F)(3) are met, including the execution of the User Agreement, IOCS will provide the approved data directly to the applicant through a secure website data drop. The granting of an application may be made contingent upon the applicant paying the fair market fee authorized by the Indiana Supreme Court.

Bulk Data and Compiled Information from Courts Not Using the Odyssey Case Management System

Once all requirements of Administrative Rule 9(F)(3) are met, including the execution of the User Agreement, IOCS provides authorization for the applicant to work with individual courts/clerks to obtain information within the scope of their request. The local trial court or clerk determines whether the information sought is consistent with the purposes of the rule, resources are available to prepare the information, and fulfilling the application is an appropriate use of public resources. The granting of an application may be made contingent upon the applicant paying an amount the local trial court determines is the fair market value of the information. Individual local trial courts and clerks may be unable to provide bulk data resulting from current technical limitations or staffing limitations.

Frequency of Bulk Data Distributions and Fees

Current policy allows distributions of bulk data on a monthly basis except for the approved applicants who have chosen the “messaging” method for distribution as opposed to the “file drop” method. In the “messaging” method changes made to court records are updated approximately every 15 minutes. Current fees are:

Filed Drop Method   Messaging Method
$0.01 per case Closed Cases $0.01 per case
$0.10 per case Open Cases or Cases added since last update $0.15 per case
No Charge Previously Provided Case Updates No Charge

Data distributed on a one-time basis is charged at the rate of $88.00 per hour for the time required to provide the data.

Requests for Confidential Data or Compiled Information - Administrative Rule 9(F)(4)

Under Administrative Rule 9(F)(4), requests for bulk distribution of court records may also cover records that are confidential and excluded from public access. These requests require the approval of the Indiana Supreme Court before the records are released. The applicable prerequisites are specified in Administrative Rule 9(F)(4).

This web page will be updated with the status of bulk data requests as IOCS processes them.

Please forward any questions or concerns about this process to:

Richard Payne (Confidential and Non-Confidential Requests)
phone: 317-232-2542
fax: 317-233-6586
richard.payne@courts.in.gov

Bulk Data Request Forms


NOTE: The following documents have large file sizes, so it is recommended that you view them only over a high speed Internet connection.

User Agreements for Non-Confidential Bulk Data Requests [Rule 9(F)(3)]

Organization Date
Explore Information Services 11.14.16
Data Trace Information 11.03.16
Cybersoft, Inc. 01.07.15
Doxpop, LLC 12.03.15
Data Divers Technologies 12.04.15
Computer Systems, Inc. 12.03.15
Drivers History Information 12.11.15
Fidelity National 02.04.16
Insurance Information Exchange 12.09.15
West Publishing 01.19.16
Innovative Enterprises 02.16.16
Mike Norris 04.07.15
Indiana Attorney General 06.16.15
Background Checks 11.14.16
Indiana Attorney General Office 11.14.16
Sian Mughan 03.31.16
BKD, LLP 04.05.16
Corelogic LLC 04.04.16
Experian Public Records 06.01.16
Amanda Gray 06.28.16

Approved Requests for Confidential Bulk Data Requests [Rule 9(F)(4)]

Organization Date
U.S. District Court 11.15.16
U.S. District Court, Northern District 11.04.16
POLIS Center 02.01.16
Indiana Criminal Justice Institute 02.18.16
Margaret Brinig 04.22.16
Margaret Brinig 2 11.14.16
Madison Problem-Solving Courts 04.20.17