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Indiana Public Retirement System

Indiana Public Retirement System (INPRS) > Employers > Employer Communication > Employer Update: Special Edition - August 2012 Employer Update: Special Edition - August 2012

Early reporting deadline rapidly approaching

Employers must be able to report wages and contributions and submit payment early for the quarter ending September 30, 2012; employers who do this will have their wage and contribution information automatically converted to ERM.

Early reporting can begin as early as September 15; employers are encouraged to submit error-free reports and payments as close to this day as possible. Any employer not able to submit an error-free report and payment by October 15 will have to manually enter wage and contribution information into the ERM application, by payroll period, for the time period beginning July 1 and ending September 30.

Soft open today … less stress in October

Soft open offers employers not only the opportunity to get acquainted with ERM, but also to ensure all issues are resolved prior to go-live in October.

During soft open, employers can practice reporting wages and contributions, enrolling members, etc. By ensuring you and your organization are comfortable with these tasks prior to go-live, you can make your transition to ERM a little easier.

ERM's soft open period ends September 23, 2012. All information entered during the soft open period will be erased prior to go-live, as the soft open is purely a “trial period” environment.

Are your files correct?

To get the most out of soft open, which began July 16, employers should structurally test any bulk upload files. This will allow you to focus on the accuracy of actual data, rather than file structure, during the soft open period.

The soft open period allows employers to practice enrolling members and submitting wages and contributions info, etc. in a test environment before ERM goes live in October.
 
E-mail your employer name and number to erm@inprs.in.gov for more information on how to initiate this testing process.

EPPA … here for employers!

The recently launched Employer Pension Plan Administration (EPPA) team allows you to interact with only one department at INPRS regardless of your need.

Devoted to providing excellent customer service to employers, EPPA offers an employer-only telephone number. When you call (888) 876-2707*, you will be asked to enter your seven-digit Submission Unit Identification Number (SUID) which could include leading and trailing zeroes. For example, an employer’s SUID is 0582-000. Although commonly stated as “582,” you will need to enter 0582000 to access the system.

EPPA can also be reached by e-mail at eppa@inprs.in.gov.

*This phone number is for employers only. Members and non-employer parties need to call the Customer Service Center at (888) 526-1687.

Don’t be left in the dark … train for ERM today

At employers’ requests, INPRS has scheduled additional ERM webinars and workshops.

Click here to view the schedule of workshops and here to view the schedule of webinars now available. If you have already attended a workshop or webinar, you are still welcome to attend an additional training session(s) as a refresher before go-live.

Additional ERM training materials, including computer-based training, user manuals, and quick reference guides are available at er.inprs.in.gov. ERM go-live is quickly approaching … make sure you leave yourself time to train.

Technical requirements for ERM

Ensure your computer meets the minimum system requirements for ERM. More information is available here.

Make sure to log out

When utilizing ERM, ensure you are logging out rather than simply closing the browser by clicking the ‘x’ in the top right corner of the browser window. Logging out will allow users to reenter ERM immediately, whereas closing the window will require users to wait 20-30 minutes to reenter ERM.

Are you social?

Since our launch into social media, members have been liking us on Facebook, following us on Twitter, and viewing us on YouTube by the hundreds. Have you connected with us socially?

Get bite-sized pieces of information to help you understand the plan, asset allocation, retirement planning and more!

Use the links below to join us!

  facebook.com/INPRS
  twitter.com/INPRS
  youtube.com/user/INPRS

Farewell to paper

Quarterly member statements are going electronic. TRF members will receive their last paper statement in the mail with a period ending date of June 30, 2012 and PERF members’ period end date will be December 31, 2012. However, any member still wishing to receive a mailed statement each quarter will be able to do so.

Third quarter statements will be available to TRF members online in Oct. 2012 and PERF members in Jan. 2013. By mailing statements only to those who want paper, INPRS can save approximately 4,800 reams of paper each year. This is the rough equivalent of 288 trees. In addition, this could reduce expenses by up to $1 million.

Online statements will reduce costs associated with printing, postage and the administration of the funds.

Statements have been available to members in electronic format and on a rolling quarterly basis since 2005. Log on 24/7 to review.

A member who prefers a paper statement can log in to his/her account, select the Personal Information tab, Communications, E-mail Address, then Communication Preferences.


Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.