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Indiana Public Retirement System

Indiana Public Retirement System (INPRS) > Employers > Employer Communication > Employer Update - July 2012 Employer Update - July 2012

ATTENTION: Because ERM go-live is quickly approaching, you will be receiving a number of e-mails from INPRS. Please read all of these, as they contain information essential to ensuring your organization is successful with ERM.

Time Sensitive: Prepare for early reporting deadline

Employers must be able to report wages and contributions and submit payment early for the quarter ending September 30, 2012; employers who do this will have their wage and contribution information automatically converted to ERM.

Early reporting can begin as early as September 15; employers are encouraged to submit error-free reports and payments as close to this day as possible. Any employer not able to submit an error-free report and payment by October 15 will have to manually enter wage and contribution information into the ERM application, by payroll period, for the time period beginning July 1 and ending September 30.

Have you tested your files?

To get the most out of soft open, which began July 16, employers should structurally test any bulk upload files. This will allow you to focus on the accuracy of actual data, rather than file structure, during the soft open period.

The soft open period allows employers to practice enrolling members and submitting wages and contributions info, etc. in a test environment before ERM goes live in October.
 
E-mail your employer name and number to erm@inprs.in.gov for more information on how to initiate this testing process.

EPPA … here for you!

The recently launched Employer Pension Plan Administration (EPPA) team allows you to interact with only one department at INPRS regardless of your need.

Devoted to providing excellent customer service to employers, EPPA offers an employer-only telephone number. When you call (888) 876-2707, you will be asked to enter your seven-digit Submission Unit Identification Number (SUID) which could include leading and trailing zeroes. For example, an employer’s SUID is 0582-000. Although commonly stated as “582,” you will need to enter 0582000 to access the system.

EPPA can also be reached by e-mail at eppa@inprs.in.gov.

Have you completed your ERM training?

At employers’ requests, INPRS has scheduled additional ERM webinars and workshops.

Click here to view the schedule of workshops and here to view the schedule of webinars now available. If you have already attended a workshop or webinar, you are still welcome to attend an additional training session(s) as a refresher before go-live.

Additional ERM training materials, including computer-based training, user manuals, and quick reference guides are available at er.inprs.in.gov. ERM go-live is quickly approaching … make sure you leave yourself time to train.

School’s out! One more assignment …

In the past, you've helped us successfully finalize the paperwork needed to process your staff's retirement applications. We're asking again for your assistance.

Please prepare this required information and provide it to PERF and TRF to process your staff's retirements:

  • Last Day in Pay (LDPS) for employees retiring in June, July and August
  • Certify Service such as school term, contract period or actual months worked
  • Final Wage Report

PERF and TRF cannot process retirement benefits without this information. Please help us to help them start their well earned retirements without payment interruption! Log in to PERF Online or TRF Interactive at inprs.in.gov to submit the information before or during the employee's exit interview.

For TRF employers, final wages information (severance) should be submitted in the comments sections of the LDPS electronic form, as the Part II is no longer required. Once ERM goes live, final wage information will be entered directly into the ERM application, effectively capturing any severance information. If you have any questions, please call toll-free at (888) 876-2707. You can also e-mail eppa@inprs.in.gov.

Mailing to members

Members approaching 10 years of inactivity (no contributions reported to INPRS) are now receiving letters alerting them of their inactive status.

Indiana law requires all interest, gains, and losses on a non-vested member’s Annuity Savings Account to cease if the account is inactive for 10 or more years. Members receiving these letters are encouraged to request a distribution of their ASA account balances.


Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.