Employer Update: Special Edition - October 2011
ERM Will Require Online Reporting and Payment on a Payroll Basis
Employers will be required to submit Wage and Contribution reports and payments online on a payroll basis when the Employer Reporting and Maintenance (ERM) application launches.
ERM will require payments to be submitted using the Automated Clearing House (ACH) payment system; Wage and Contribution information cannot be transmitted to INPRS without ACH payment authorization at the time a report is submitted in ERM. ERM will allow employers to pay from multiple bank accounts.
TRF employers currently submit payment via ACH; this process remains relatively unchanged. If you do not currently submit payment via ACH, now is a good time to talk to your bank about preparing for the new requirement. For more information about ACH, feel free to visit the National Automated Clearing House Association’s Web site at www.nacha.org/c/achnetwork.cfm.
ERM Is Coming … Will You Be Ready?
In order to successfully transition to ERM, employers must plan for the change now.
Make sure you are ready:
- A Web site devoted to ERM contains all related communication, file layouts, calendars, etc. This site also houses a forum where employers can post questions and comments related to ERM; INPRS will monitor this forum and answer any questions. Register for this site today to make sure you’re up to speed on ERM.
- The Wage and Contribution file upload layout (helpful for those reporting a larger number of employees) will change. It is a good idea to provide your payroll vendor or internal staff with the requirements, which can be found here.
- Wage and Contribution reports and payments will be required on a payroll basis rather than the quarterly requirement in place today per new legislative requirements. Penalties may accrue if validated submissions are not completed and paid on time.
- Employer Update - Special Edition newsletters contain important information about upcoming changes related to ERM. Be sure to read the newsletter and pass information to relevant parties (payroll vendors, etc.) to ensure everyone has time to prepare for the transition.
Your One Stop Shop for All Things ERM
To prepare employers for the launch of ERM, INPRS has launched a Web site to house all ERM information in one convenient place.
On this site, you will find general ERM info, FAQs, timelines, all ERM-related employer communications and file layouts. And, as information becomes available, we will post it to this site. We encourage employers to visit it often.
Further, this site offers a forum where employers can post questions, share ERM tips, etc. INPRS will monitor this forum and provide answers to questions you may have. The forum is for registered users only. INPRS will ensure all registrants are associated with one of our participating employers. Please register for this site today to make sure you’re caught up with all essential ERM information!
The site is available at https://er.inprs.in.gov/.
Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.
