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Indiana Public Retirement System

Indiana Public Retirement System (INPRS) > Employers > Employer Communication > Employer Update - August 2011 Employer Update - August 2011

School's Out! Remember to Turn in to Get an A+

In the past, you've helped us successfully finalize the paperwork needed to process your staff's retirement applications. We're asking again for your assistance. Please prepare this required information and provide it to PERF and TRF to process your staff's retirements:

  • Last Day in Pay (LDPS) for employees retiring in August
  • Certify Service such as school term, contract period or actual months worked
  • Final Wage Report
  • Part II information, including the last year’s contract

PERF and TRF cannot process retirement benefits without this information. Please help us to help them start their well earned retirements without payment interruption! Log in to PERF Online or TRF Interactive at inprs.in.gov to submit the information before or during the employee's exit interview. If you have any questions, please call PERF toll-free at (888) 526-1687. For TRF, please call us toll-free at (888) 286-3544. You can also e-mail PERF or TRF at questions@inprs.in.gov.

Keeping Up-to-Date with ERM?

Special editions of the Employer Update newsletter keep you abreast of progress on the Employer Reporting and Maintenance application (ERM) and also help you prepare to effectively make the changeover. Of specific importance are a variety of new file layouts:

  • Wage and Contribution – allows employers to submit employees’ wage and contribution information in bulk. More information can be found here.
  • Member Enrollment – allows employers to submit new member enrollments in bulk. More information can be found here.
  • Member Maintenance – this file layout will be available in August. With this file, you can update member data in bulk.

Please note: current file layouts will not work with ERM. The files above should be shared with appropriate parties (payroll vendors, internal staff, etc.) to ensure adequate time is given to prepare the new file layouts.

ERM Timeline

Development of the Employer Reporting and Maintenance (ERM) application continues and is projected for launch in 2012. To help keep you up-to-date, we’ve created a timeline of milestones.

In each edition of Employer Update, we will provide an updated timeline.

What? When? What will happen?
Education and Awareness Now through Go-Live

We will highlight important changes and events relating to the  ERM implementation using Employer Update. Future ERM-related topics will include:

  • Changes to online member enrollment/member maintenance
  • Member enrollment/member maintenance file layout specification for bulk uploads
  • Moving from quarterly reporting to payroll reporting
  • Electronic payment (ACH)
  • Technical requirements
  • Training
  • Ongoing support
Pilots October – November 2011 We will partner with a select number of different types of employers across the state to help us test and provide feedback for the new ERM application.
Training January – February 2012 In addition to having detailed online user manuals and quick reference guides to help you learn the new application, computer-based training and online webinars will be available. For those that want even more hands-on training, regional workshops will also be a conducted at a location near you.
Soft Opening 2012 After training, we will make available a practice environment to all employers. This will be the best time to test out your new file upload to ensure everything is functioning properly. This will not be a live environment. Information entered into this environment will not be saved.
Go-Live TBD You will start using the ERM application to report member wage and contribution information on a payroll basis.

Dates for upcoming member communication

Aug. 25: Destination: Retirement newsletter for small funds will begin mailing to members.

Daily: Letters will be mailed to members who defaulted to the appropriate target date fund and have not made a subsequent investment election with 60 days after being added to the recordkeeping system (ongoing).

Daily: Auto distribution letters to non-vested members (not eligible to receive a pension benefit) who have been inactive for at least two years and have less than $1,000 in their Annuity Savings Accounts (ASA).

Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.