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Indiana Public Retirement System

Indiana Public Retirement System

Indiana Public Retirement System (INPRS) > Employers > Employer Communication > Employer Update: Special Edition - July 2011 Employer Update: Special Edition - July 2011

Member Enrollment In ERM

With the launch of ERM, all employers in all funds will be required to enroll members online. This ensures a member’s Annuity Savings Account (ASA) is established and welcome information is mailed to the member promptly. Further, a member’s wage and contribution transactions will suspend if the member was not properly enrolled in ERM with an active status (all member enrollments completed before ERM’s launch will automatically transfer into the ERM application).

Once ERM is launched, online member enrollment can be completed in one of two ways:

  1. Manual Entry – key a new member’s information directly into the ERM application. For members already in the system, some information will be pre-populated.
  2. Bulk Enrollment – upload a file rather than keying large numbers of member information individually. The bulk enrollment file must meet certain file specifications; these can be found here. This option is only available for TRF, PERF, and ’77 Fund employers.

Please note: This information is specific to member enrollment post-ERM launch, projected for early 2012. Until then, please continue member enrollment as you do currently.

Employers will no longer enter beneficiaries at the time of enrollment. It is each member’s individual responsibility to provide beneficiary information.

How the launch of ERM will affect TRF, PERF, and ’77 Fund employers specifically is provided below:

TRF employers: Very little will change for TRF employers. You can enter the information into ERM as opposed to TRF Interactive or use the new bulk upload option; file layout specifications can be found here.

PERF employers: The major change is enrollment will occur instantly upon successful submission. Currently, PERF staff must review and process each enrollment before the member is entered into the system. You can enter information manually through ERM instead of PERF Online or you can use the new bulk enrollment option; file layout specifications can be found here.

’77 Fund employers: Employers may manually enter data or use a bulk upload feature to submit member information. The member’s status will then go into ‘Pending’ until the Statewide Baseline Medical Examination is completed and provided to PERF. This is the same procedure currently in place. Once the member passes the Statewide Baseline Medical Examination, PERF staff will enter the date the exam was passed in ERM and notify the employer that enrollment can now be completed online. If the bulk upload file is used, it must meet the file layout specifications, found here.

Every attempt has been made to verify that the information in this publication is correct and up-to-date. Published content does not constitute legal advice. If a conflict arises between information contained in this publication and the law, the applicable law shall apply.