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IHCDA > HMIS & Data Collection > Important HMIS Documents Important HMIS Documents

HMIS FAQ - Learn more about HMIS and find out how to get started. 

Documents for HMIS Users & Agencies

User Code of Ethics/New User Information
The User Code of Ethics must be completed by each individual before receiving a User Name and Password for HMIS.  This form details the responsibilities of a HMIS user including confidentiality requirements. The New User Information Page must be completed by each individual user and then signed by their immediate supervisor before a User and Password can be created for access to the HMIS.

Agency Partner Agreement

Security & Privacy Documents

Notice of Privacy Practices - This document outlines who has access to HMIS and the security regulations that must be followed.  The notice must be posted where clients have access to it.

Standard Operating Procedures - A detailed look at all the policies and procedures for the HMIS system.

Security Audit Checklist - A checklist of items reviewed in each annual audit of HMIS programs.

Additional Documents & Resources

HMIS Paper Forms:

Training Material:

HUD Resources: