Executive Directive #10-21
Benefits of Job Shadowing
Gain Valuable Insight and Assist in Decision Making
By observing how the person interacts with their co-workers, participating in the activities that they face every day, and seeing what it takes to “be that person”, the individual will gain insight into whether that position is something they want to pursue.
Pre-employees /employees who participate in the Job Shadowing Program are able to receive a firsthand look at the workplace in a career of their choice and make valuable networking contacts..
The program offers a chance for pre-employees/employees to explore possible career fields through observation and discussions with professionals at a selected job site.
The individual may often feel intimidated about performing tasks for the first time. Job shadowing allows them to have some background into the workings of the position.
Building Rapport With Other Employees:
Exposure to the group can often help the employee identify best practices for the position. Job shadowing will help integrate the person into the work team more quickly.
The job shadowing experience will help the individual decide whether a position they are considering is one they can see enjoying for the long term career.
How do I Participate in the Job Shadow Program?
- You must meet the minimum requirements for the position you are requesting to Job Shadow.
- You must hold status in current position.
- The Job Shadow must be in a different job classification of your current position.
- You must also be discipline free for at least one year.
- Complete required CBT.
- Only one Job Shadow shall be permitted per 12 month period.
- Complete Job Shadow Application printed from the IDOC Website http://www.idoc.in.gov/.
- Once the application has been completed it is the applicant’s responsibility to acquire signatures from their immediate supervisor, Human Resource Department, Training Department and the PPCC committee
- Upon approval, the Facility/Division Head will assign a specified amount of training hours no less than 7.5 and no more than 37.5 for the assigned position.
- The Facility/Division Head will designate a Job Shadowing Coach.
- Applicants are responsible for their own traveling expenses if shadowing at another facility/division.
How do you become a Job Shadowing Coach?
- You must hold status in your position.
- Contact the Facility/Division Head of your desire to become a Job Shadowing Coach.
- The Facility/Division Head will notify you if you have been selected to be a Job Shadowing Coach.
- You are to complete the Job Shadowing Coach CBT.
- You are required to submit an agenda to your Training Department.
- This agenda will consist of a timeline of core responsibilities that you will demonstrate to the employee. The agenda will be maintained in the Training Department for future use.
- This agenda will include all job duties that will be covered during the Job Shadowing process with your assigned employee. Please make sure you cover the five most difficult challenges you face in your position.
Example of Job Shadowing Coach Agenda
- Correctional Training Officer 3
- Day 1Review of Trainer’s Manual
- Review Scheduled Trainings
- Schedule Trainers
- Review OJT/FTO program
- Day 2Monthly Reports
- ACA Folders
- Annual Training Plan
- Training Documentation
Benefits of Job Shadowing For The Department
- Helps prepare the future workforce.
- Assists in recruiting efforts of well prepared pre-employee/employee.
- Creates a feeling of personal satisfaction that comes from mentoring a future professional.
- Promotes potential long-term mentoring relationships.
- Help decrease turnover rate
- Cost saving
Be Part of the Team!
Become the Shadow!