After Bidding Concludes
There are a few additional requirements necessary to do business with the state. They are not required at the time of IDOA bidder registration, but will be necessary as follows:
- Your company must be registered with the Indiana Secretary of State . Both Indiana companies and out-of-state corporations are subject to this rule (IC 5-22-16-4).
- In order for the State to issue payment, your company must complete and have on file with the Auditor of State the IRS W9 form and the Automated Direct Deposit Authorization Agreement (SF 47551). Both can be found on the Auditor of State’s website. All payments will be issued electronically by Direct Deposit unless a waiver is granted by the Auditor of State.
Prior to contract award, but after the solicitation has been released, a potential bidder or respondent may submit a written letter of protest regarding inadequate or restrictive specifications. Such protest must be received by the State not more than five (5) business days (as defined by the State work calendar) prior to the proposal or bid due date and time.
After the State makes a contract award, a bidder or respondent may submit a written letter of protest regarding the procurement methods and/or procedures used during the procurement process. The protest should indicate the specific process that the vendor disputes and the solicitation number. Protests must be received by the State not more than five (5) business days (as defined by the State work calendar) after the contract award date.
For more information about submitting an award protest, including the State definition of "contract award date," read the IDOA Protest Procurement Policy, available below.
Protests must be submitted via email to firstname.lastname@example.org or addressed to:
Vendor Complaint/Protest Coordinator
Indiana Department of Administration, Procurement Division
402 West Washington Street, Room W478/479
Indianapolis, IN 46204