IN.gov - Skip Navigation

Note: This message is displayed if (1) your browser is not standards-compliant or (2) you have you disabled CSS. Read our Policies for more information.

Pollution Prevention

Pollution Prevention > Governor’s Awards for Environmental Excellence > Narrative Guide Narrative Guide

Select one of the categories below for narrative guidance in what information reviewers will require addressed in the application. All information requested or questions asked must be included for an application to be considered complete:

Energy/Renewable Resources:

  1. Description of Project, Program or Technology:
    • Describe the energy efficiency or renewable energy project, program or technology.
    • Explain how it differs from past facility practices.
    • Include details of energy and/or materials savings.
  2. Environmental Benefits:
    • Describe how much energy is being saved, or fossil fuel consumption eliminated by this project, program or technology.
    • In what way(s) is it helping to protect the environment?
    • Have waste materials been reduced or eliminated?
    • Provide numerical data wherever possible to reinforce the strength of the nomination.
    • Describe the methods used to measure progress.
    • Do not describe reuse, recycling, waste treatment, remediation or pollution control techniques.
  3. Health and Safety Benefits:
    • How has the project, program or technology reduced occupational exposures and/or improved workplace, school, or community health and safety?
  4. Management Commitment:
    • Describe how employees are empowered to find, and implement, energy efficiency opportunities in the workplace.
    • How does management encourage and/or reward employee (or student) innovations?
    • How is energy efficiency promoted in company or organization policy?
    • How does your business or organization involve the community in decision making?
  5. Transferability:
    • To what extent may the project, program or technology be transferred to other businesses or organizations?
    • Provide examples of how your business or organization shares (or will share) its energy information with others.
  6. Innovation:
    • Why is this project innovative?
    • What places this project on the cutting edge of energy technology in Indiana?
  7. Economic Benefits:
    • Describe any cost savings involved, both short term and long term, related to the implementation of the new project, program or technology.
    • If possible, include an environmental accounting report or cost/benefit analysis.
    • How much did the project cost?
    • What has been the return?
    • For businesses, how have sales been affected?
    • What impact has the project had on product quality and consumer acceptance?
    • Have any new jobs been created as a direct result of the project?

Greening the Government:

  1. Project Description:
    • Describe the 2012/2013 project.
    • How is it unique or superior to other common practices?
    • How has the nominee achieved excellence in the implementation of the project?
  2. Innovation:
    • How is the project more effective than common practices?
    • Why is this project on the cutting edge of environmental practices?
  3. Measurable Results:
    • Document the environmental benefits achieved through this project in units per year (not percentages.)
    • Document any savings realized as a result of the project.
  4. Comprehensiveness:
    • In addition to a significant project in 2012 or 2013, the project must be part of a comprehensive approach that includes at least three environmental-focused program areas that are geared to internal operations. These areas can include: employee education, internal recycling collection, environmentally preferable purchasing efforts, pollution prevention and energy efficiency, alternative transportation and an overall greening program management strategy.
    • Document how the nominee has addressed three of these program areas.

Land Use:

  1. Project Description:
    • Describe the 2012/2013 project.
    • How is it unique or superior to other land use options?
    • How has the nominee achieved excellence in the implementation of the project?
  2. Innovation:
    • How is the project more effective than traditional practices?
    • What about this project is on the cutting edge of land use options?
    • What barriers were overcome for implementation?
  3. Measurable Results:
    • Quantify the benefits to the community or environment as a result of this project.
  4. Public Involvement:
    • How has the public been involved in planning or executing the project?
    • Include details of this involvement and how it affected decisions in the planning stages.

Outreach or Education:

  1. Project Description:
    • Describe the 2012/2013 project.
    • How is it unique or superior to other programs produced by similar organizations?
    • How has the nominee achieved excellence in the implementation of the project?
  2. Innovation:
    • Describe how the program is innovative or creative.
    • What about this project is on the cutting edge of environmental education?
    • What barriers were overcome for implementation?
  3. Community:
    • Explain the importance/relevance of this project to your specific area/community.
  4. Quality:
    • Demonstrate how the project used or produced quality educational products or methods that teach critical-thinking and decision-making skills.
  5. Effectiveness:
    • How did you measure the project’s effectiveness?
    • Did you meet your own goals?
    • Please indicate how many people/students/community members were directly affected by project and how (by what means) that number was determined (direct count, extrapolation, etc.).

Pollution Prevention:

  1. Description of Project, Program or Technology:
    • Describe the pollution prevention project, completed in 2012 or 2013.
    • Explain how it differs from past environmental and/or plant management practices.
    • For product substitutions or reformulations, you may be asked to provide a copy of the Material Safety Data Sheet for both the previously-used and new chemicals.
  2. Describe how this project meets Indiana’s definition of pollution prevention
  3. Environmental Benefits:
    • In what way(s) is this project helping to protect the environment?
    • To what extent has the use and/or generation of toxic materials or environmental wastes been reduced or eliminated through this project, process or technology?
    • Provide numerical data wherever possible to reinforce the strength of the nomination.
    • Describe the methods used to measure progress.
    • Do not describe reuse, recycling, waste treatment, and remediation or pollution control techniques.
  4. Health and Safety Benefits:
    • How has the project, program or technology reduced occupational exposures and/or improved workplace and community safety?
  5. Management Commitment:
    • Describe how management demonstrates its commitment to the project (if facility is a branch of a larger corporation, be sure to describe management commitment for the branch location in addition to the corporate level).
    • Describe how employees are empowered to find pollution prevention opportunities in the workplace.
    • How does management encourage and/or reward employee innovations?
    • How is pollution prevention promoted in company policy?
    • How do you involve the community in decision making?
  6. Transferability:
    • To what extent may the project or technology be transferred to other businesses?
    • Provide examples of how your business shares pollution prevention information with others.
  7. Innovation:
    • Why is this project innovative?
    • What places this project on the cutting edge of pollution prevention technology/methodology?
  8. Economic Benefits:
    • Describe any cost savings involved, both short term and long term, related to the implementation of the new project, program or technology.
    • If possible, include an environmental accounting report or cost/benefit analysis.
    • How much did this project cost?
    • What has been the return?
    • How have sales been affected?
    • What impact has the project had on product quality and consumer acceptance?

Recycling/Reuse:

  1. Project Description:
    • Describe the 2012/2013 project.
    • How is it unique or superior to other programs of similar organizations?
    • How has the nominee achieved excellence in the implementation of the project?
  2. Innovation:
    • Describe how the program is innovative or especially creative.
    • What about this project is on the cutting edge of source reduction, recycling and reuse?
    • What barriers were overcome for implementation?
  3. Measurable Results:
    • Specify the amount and type of materials collected, processed, or reduced monthly, as well as participation rates.
    • Describe economic benefits, such as cost savings, sales increases and workforce impacts. Data should represent past accomplishments; anticipated results do not qualify for consideration. Education programs should include details on the number of people impacted.
  4. Comprehensiveness:
    • Describe other programs, practices or initiatives that demonstrate an organizational commitment to source reduction and recycling.
    • An organization that does not address source reduction, reuse, buying recycled or recycling issues throughout the entire operation of the organization will receive a lower ranking.

Five Years Continuous Improvement:

Do not submit a copy of the facility’s Environmental Management System (EMS) plan to fulfill these questions. Additional information about the facility’s EMS may be requested to evaluate the nomination.

  1. Description of EMS:
    • Briefly describe the facility’s existing EMS. Include documentation that it has been established at the facility for at least five (5) years.
    • Indicate how the EMS is assessed (e.g., third party assessment, self-assessment) and how often.
    • Indicate whether the EMS is based on principles of ISO 14001.
    • Briefly describe management commitment to the environment, the company’s environmental policy/mission statement, and what tools your facility will use to ensure continual improvement in future years. Again, do not submit a copy of your EMS plan.
  2. Environmental Benefits:
    • List the objectives and targets which have demonstrated exceptional results and benefit over the past five years.
    • Include the results of the objectives and targets over the past five years.
    • In what way(s) has the EMS helped protect the environment?
    • To what extent has the use and/or generation of toxic materials or environmental wastes been reduced or eliminated because of objectives and targets being met? Provide numerical data wherever possible to reinforce the strength of the nomination.
    • Describe the methods used to measure progress.
    • Reuse, recycling, waste treatment, remediation or pollution control techniques may be described, but those applications with significant results due to pollution prevention (see Definition of Pollution Prevention) measures will be given greater consideration.
  3. Health and Safety Benefits:
    • How has the EMS reduced occupational exposures and/or improved workplace and community safety?
  4. Community Outreach:
    • Describe how the EMS involves the local community.
    • Include documentation such as letters of recommendation from community contacts that have been involved with the EMS.
  5. Economic Benefits:
    • Describe any cost savings involved, both short- and long-term, related to the implementation of the EMS and continual improvement initiatives.
    • Include economic information relating to the following questions:
      • How much did the project cost?
      • What has been the return?
      • How have sales or productivity been affected?
      • What impact have the projects had on product quality and consumer acceptance?