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Indiana Commission on Public Records

ICPR > Indiana State Historic Records Advisory Board (SHRAB) > Conference Series Conference Series

June 2014 Conservation & Records Workshop

The Indiana SHRAB welcomes volunteers and professionals from around Indiana to attend a conservation and records workshop on June 26, 2014 at the Indiana State Archives. The workshop will include a hands-on session where attendees will learn to create simple protective enclosures for important documents. The workshop will also provide discussions about public records and access, finding historical records in Indiana, obtaining grant funding for your projects, and a talk from the executive director of the Indiana Bicentennial Commission! The workshop includes a free lunch. After lunch, a tour will be given of the Indiana State Achives. Attendees may be eligible to receive Library Education Units.

The registration period for this workshop is now closed.

Workshop Schedule:

  • 9:30-9:50 AM – Welcome

  • 10:00-11:30 – Concurrent Sessions

    • Simple Protective Enclosures: Since tape and lamination are so evil, students will learn to encapsulate a document, using polyester film (Melinex), that needs extra support or protection. The film allows the document to be viewed and photocopied without harming the original. Four-flap enclosures, or phase boxes, are a simple way to contain damaged books or multiple thin volumes. Students will be taught how to construct a custom four- flap enclosure that is theirs to keep. Elizabeth Hague, Indiana State Archives

    • Multi-Sessions

      • 10:00-10:45 – Public Records & Access: This practical discussion will cover the maintenance and management of your records, how to utilize records retention schedules to create a streamlined disposition process and avoid ever filling that storeroom with records boxes again! Ted Cotterill, Indiana Commission on Public Records

      • 10:45-11:30 – Finding Historical Records in Indiana: What's new, what's big, and what's coming. Use the genealogical resources of State government and public records to help build your family tree. Jim Corridan, Indiana State Archivist

  • 11:45-12:30 – Lunch: Finding Grant Funding for Your Organization

  • 12:30-1:30 – State Archives Tour

  • 1:30-2:00 – Indiana Bicentennial 2016 – Projects, Parties and Participation: Celebrating history and igniting the future for Indiana, 2016 will be a year of surprises and celebration. Learn how you can be a part! Perry Hammock, Indiana Bicentennial Commission

  • 2:15-3:45 – Concurrent Sessions

    • Simple Protective Enclosures: Since tape and lamination are so evil, students will learn to encapsulate a document, using polyester film (Melinex), that needs extra support or protection. The film allows the document to be viewed and photocopied without harming the original. Four-flap enclosures, or phase boxes, are a simple way to contain damaged books or multiple thin volumes. Students will be taught how to construct a custom four- flap enclosure that is theirs to keep. Elizabeth Hague, Indiana State Archives

    • Multi-Sessions

      • 2:15-3:00 – Public Records & Access: This practical discussion will cover the maintenance and management of your records, how to utilize records retention schedules to create a streamlined disposition process and avoid ever filling that storeroom with records boxes again! Ted Cotterill, Indiana Commission on Public Records

      • 3:00-3:45 – Finding Historical Records in Indiana: What's new, what's big, and what's coming. Use the genealogical resources of State government and public records to help build your family tree. Jim Corridan, Indiana State Archivist

March 2013 Paper Conservation Workshop

The Indiana SHRAB hosted a paper conservation workshop at the Indiana State Archives on March 21, 2013. The SHRAB invited volunteers and professionals from around Indiana to take part in the workshops, which provided valuable information to those who work with and care for historical records. The SHRAB Workshop focused on preservation and hands-on repair of paper records. The workshop included a boxed lunch. Attendees could receive Library Education Units.

May 2012 Digital Preservation Workshop

The Indiana SHRAB hosted volunteers and professionals responsible for managing and preserving digital content at the Indiana State in March. Registrants were invited to a free digital preservation workshop on May 31, 2012. The eight-hour workshop was based on curriculum developed by the Library of Congress' Digital Preservation Outreach and Education Program (DPOE). The Indiana State Historic Records Advisory Board, in conjunction with the Indiana State Library and Indiana Commission on Public Records, hosted and taught the workshop.

This workshop introduced fundamental concepts for managing your digital content over time through a series of six modules:

  • Identify – what digital content do you have?

  • Select – what portion of that content is your responsibility to preserve?

  • Store – what issues are there for long-term storage?

  • Protect – what steps need to be taken to protect your digital content?

  • Manage – what provisions should be made for long term management?

  • Provide – what considerations are there for long term access?

Intended Audience:

  • People responsible for managing and preserving digital content (such as such as websites, email, electronic records, and digital photos, music, and video);

  • City/county clerks, recorders, IT staff; staff at libraries, archives, historical societies, museums who are responsible for digital content; and

  • People with little-to-no knowledge of digital preservation basics; it’s important to emphasize that this is a very basic overview of concepts and an introduction to resources for beginners/novices. It will not go into more specific/technical detail or advanced concepts.

The workshop, which ran from 8:30 a.m. to 4:30 p.m, included a complementary lunch (courtesy of the SHRAB), and certified public library professionals in attendance could receive up to six Technology Library Education Units. The workshop was limited to 50 participants.

Agenda

 

March 2012 Paper Conservation Workshop

The Indiana SHRAB hosted two paper conservation workshops, "Paper Con 2012," at the Indiana State Archives on March 8, 2012 and March 22, 2012. The SHRAB invited volunteers and professionals from around Indiana to take part in the workshops which would provide valuable information to those who work with, and care for historical records. Paper Con focused on preservation, environmental considerations, exhibiting paper based materials and mount making, and included a hands-on mending and dry cleaning session.

The workshops included a boxed lunch. Attendees could receive Library Education Units, but space was limited.

Click here for the Paper Con agenda!

2011 Fall Conference

The Indiana SHRAB partnered with the  Society of Indiana Archivists (SIA) to produce the SIA Fall Workshop, Nuts and Bolts: Archives Basics. The workshop focused on "accidental archivists" or new archivists -- some who perhaps have been assigned archives work and are not sure what to do now. The morning session gave participants a chance to work with actual collections in small groups. The afternoon was devoted to management issues that might surprise you: creating a finding aid to assist users in discovering the collection, working with patrons and donors, as well as digitizing your first collection and marketing. The workshop was held at the DePauw University Archives in Greencastle, Indiana.

Visit the Society of Indiana Archivists!

2010 Spring Conference Series

The Indiana State Historic Records Advisory Board (SHRAB) held five regional conferences in 2009 for archives professionals, educators, and volunteers. In 2010, the SHRAB provided an opportunity for interested individuals to travel to Indianapolis to take part in the spring conference series. Educators, elected officials, volunteers and archives professionals from around Indiana attended many of the five conferences, contributing to the program's success.

Thursday, March 25 - Archives I - Introduction to bibliographic controls, basic archival principles and care of collections.

- Power Point: Establishing Intellectual Control                                                                             

Tuesday, April 6 - Archives II - Advanced archival topics including use of Web 2.0 for item registration, copyright and privacy issues affecting use of collections and dating methods for photographic images.

Thursday, April 8 - Preservation - Introduction to preservation principles and basic conservation treatments.

- PDF: Environmental Considerations for Materials

Tuesday, April 13 - Govt. Records - Topics for State and county officials covering records retention, microfilming, and public access issues.

- Power Point: Effective Records Management
- Power Point: Indiana Public Access Update

Friday, April 16 - E-Records - An in-depth look at electronic records and how to manage them. Topics include: electronic recordkeeping, metadata, digital preservation and a discussion of digital repositories.

- Power Point: Electronic Records Management

Other Presentations:

Funding & Resources  |  Disaster Preparedness

Press Release