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As of July 1, 2014, any person who is liable for the payment of other tobacco products excise taxes must file returns electronically and submit payments electronically. Any informational returns that do not require a tax payment also must be filed electronically.
The electronic filing requirements apply to the following forms:
Although electronic filing is required, paper forms with instructions are available so taxpayers can visualize what is required. The forms are available at www.in.gov/dor/3518.htm.
There are two methods for creating files. The first method involves extracting the data from your recordkeeping system and utilizing the XML schema definitions to format your data correctly. The following links provide this schema information:
The other method for creating the file uses a converter tool. Under this methodology, you download an excel template, input your data, and export the data to XML. The following links provide the file converters as well as a step-by-step user guide:
Before a file can be submitted, filers must have a 10-digit tax identification (TID) number with a 3-digit location number. In order to register with the department, email firstname.lastname@example.org and provide your 13-digit number along with the form type you will be filing. You then will be sent a vendor code, username, and password.
There are two methods for submitting files. The first method, for files smaller than 2 MB, involves logging in to the following site and attaching your XML file:
The second method is bulk upload. If your file is larger than 2 MB, this is the required method for submission. The following guide provides the information you will need:
Regardless of the submission method, filers must upload successfully two test files without errors prior to submitting production files.
If you wish to submit ACH credit payments, refer to the electronic funds transfer (EFT) guide online at www.in.gov/dor/3976.htm.
If you wish to make a payment using an electronic check, credit card or debit card, please visit www.payINgov.com/specialtax. Convenience fees for these options are as follows:
For more information about other tobacco excise taxes, please contact the Indiana Department of Revenue, Special Tax Division:
For more information about the technical requirements for submitting files, please contact the Indiana Department of Revenue, Information Technology Division: