Records Scanning Project
The Division of Oil and Gas maintains records for approximately 72,000 wells in Indiana. Except for certain completion records of recently drilled wells, all of the well record information is available to the public upon request.
In May of 2008, the division began scanning well records so that a digital copy of each record can be maintained.
Q. How many records have you scanned so far?
A. As of Oct. 11, 2015, a total of 35,644 well record files have been scanned.
Q. Why are you scanning these records?
A. Digital copies can readily be made available to interested persons via the Internet or email. Scanning is also a more secure way to ensure that this vital information is preserved for future generations.
Q. What types of records are you scanning?
A. We are currently scanning each document in the well record files. Some of the more common records include permit applications, permit certificates, completion reports, plugging records, and geophysical logs.
Q. Are you scanning the geophysical well logs and how are you doing it?
A. Yes. We use a NeuraLog© scanner to copy the entire log in one continuous pass and then save it as a .tif file. Using the NeuraView© software we can also print a copy of the geophysical log on a NeuraLaser© printer.
For more information on this specialized equipment, visit the Neuralog, Inc. website at http://www.neuralog.com/
Q. With so many records to scan, how do you determine which records should be scanned first?
A. Our first objective is to meet the needs of our customers. We scan every well file for which a copy has been requested regardless of the well type or its location.
Our next objective is to scan all new well permit files as the permits are processed. Every permit issued since June, 2008, has already been scanned.
Beyond meeting the needs of customers and keeping current with new permits, our objective is to always stay busy and make steady progress toward copying every well record. This is obviously a long-term project.
We welcome any recommendations you may have to help us prioritize which wells should be scanned next. Contact Jamie Adams at (317) 232-1098 or email@example.com with your thoughts or recommendations.
Q. How do I know whether records I am interested in have already been scanned?
A. A searchable list is available online from our website. Click here to search the list.
Q. What file formats are available?
A. Regular documents are available in PDF format. PDF documents can be viewed with Adobe Reader.
Geophysical logs are available in TIF image format. TIF images can be viewed with many picture viewer programs. If you are unable to view the log images, you may want to download the free Schlumberger BlueView software.
Q. How do I request copies of well records?
A. Contact Jamie Adams at (317) 232-1098, email: firstname.lastname@example.org.
Q. What does it cost for copies of records?
A. Copies downloaded from our website are free. Hard copies of regular documents are ten cents (10¢) per page. Emailed documents are twenty cents (20¢) per .pdf file. The cost for hard copies of geophysical logs varies from four dollars ($4) to twelve dollars ($12) depending on the total depth of the well. Electronic copies of geophysical logs are one dollar ($1) each.
If payment is made by credit card, an additional three dollar ($3) processing fee will be added to your total.
Q. How long does it usually take to receive copies?
A. Many orders are processed the same day they are received. Our goal is to process orders within three (3) business days.
However, depending on the size of a request or the demand volume at the time, some orders may require additional time to complete. Be sure to notify us when you place your order if there is an urgent need for the information.
Q. Some of the logs I am interested in are in color. Can you provide color copies of these logs?
A. Unfortunately for imaging logs, mud logs, and other types which display information in color, we can only print black and white copies at this time. Given the cost of specialized color laser printers we do not anticipate purchasing such equipment in the foreseeable future.
However, the scanned .tiff image is saved as a color document and can be viewed in color with NeuraView© or other compatible software. To print a color copy of these logs, you will need to use a special color laser printer compatible with the NeuraView© software.
Q. Can the scanned records be sent to me by email?
A. Many e-mail servers limit the size of files that can be attached to e-mails. Requests for single copies of geophysical logs or for less than 20 pages of standard PDF files can usually be e-mailed without difficulty.
For larger requests, the documents can be obtained by either of the following methods:
1. If you provide us with a USB flash drive, we will copy the files and mail them back to you.
2. The preferred method for delivery for larger files or for frequent users is through the use of Secure File Transfer Protocol (SFTP). Once an account is established for your use, the files can be accessed via a secure password-protected network connection where you can download the files directly to your computer. For more information on SFTP or to set up an account, please contact Jamie Adams at (317) 232-1098, email: email@example.com.
Q. Will these records ever be made available free of charge via your website?
A. Yes. There is no charge for downloading well record information obtained from our website. You can now access an application and search for well records by permit number, operator name, county, or section/township/range. If the records have already been scanned, the search results screen will display a hyperlink that you can select to display the specific records you available for download.
Additionally, we are working on a web-based GIS mapping application that will be able to be used to identify the location of existing oil and gas wells. This application will allow you to select a specific well or group of wells and then be able to view and download well records as they are available. We anticipate having a working version of this application online sometime by the last quarter of 2011 or the first quarter of 2012.