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Department of Local Government Finance

Data Upload Application Data Upload Application

Welcome to our site for testing and officially submitting your data!

Indiana law requires that the Legislative Services Agency (LSA) and the Department of Local Government Finance (DLGF) act as partners in receiving and reviewing this data. To help us in this partnership, counties can submit their data extract files for official review by two different methods. This page will provide a link to the DLGF and LSA’s data upload program. As of October 1, 2009, counties can test individual data files or submit their data files for official review by DLGF and LSA. Alternatively, counties can continue to e-mail their data files for official review to Legislative Services Agency at lsa.data@iga.in.gov.

For Authorized Indiana County Personnel

The Indiana Department of Local Government Finance (DLGF), in partnership with the State Budget Agency (SBA), the Legislative Services Agency (LSA), and the Indiana Business Research Center (IBRC) at Indiana University, has developed a data upload and analysis program to assist County Governments when submitting county property tax management files to the DLGF and LSA. This program provides a convenient, efficient method for upload of required data files to DLGF and LSA.

The application allows for upload of the following required datasets to DLGF and LSA (note that each file will need to be compressed and uploaded as a .zip file):

  • Real Property data files:PARCEL.TXT, LAND.TXT, IMPROVE.TXT, DWELLING.TXT, BUILDING.TXT, BLDDETL.TXT, and APPEAL.TXT.
  • Personal Property data files: PERSPROP.TXT, POOLDATA.TXT, APPEALPP.TXT, MOBILE.TXT, and APPEALMH.TXT.
  • Tax billing data files: TAXDATA.TXT and ADJMENTS.TXT.

The upload program tests for compliance with established format specifications contained within the published Data Standards as well as tests for obvious errors found in the content of the submitted file. The program then provides detailed feedback on the compliance with critical data and content of the files submitted. The program provides timely, detailed reports that identify specific anomalies found in data specifications and inconsistencies in data content. Most of the reports generated by the program will be provided to the county in a timely manner, generally within 24 to 48 hours of submission. Notification for confirmation of file receipt, and later notification for the availability of the reports, will be sent via email to the officeholders responsible for submission, information system staff, and contacts as identified in each header for each file submitted. These reports can be downloaded and used by County staff and/or contracted vendors to correct any deficiencies found in the file submissions. The reports provided include:

  • Preliminary File Analysis Report:This report provides a review of the header file associated with each file uploaded displaying results of testing for compliance with established header format specifications and is delivered with the confirmation email of receipt of a data file.
  • File Detail Report:
    This report provides a detailed review of any noncompliance with established file format specifications as well as any content errors found in each uploaded file. This report provides a listing of errors found by record to facilitate county correction of their files.
  • File Summary Report:This report provides a pie chart giving a quick glance at general condition of the data extract, plus a summary count of the kinds of specifications and/or content anomalies found for each file uploaded.

There are two ways to use this upload program:

  • Test your files first. Upload and run individual data files through the standardized verification and quality control checks to determine what, if anything, that may need reviewed and/or corrected prior to officially submitting the files. Counties are strongly encouraged to make use of the testing mode so that any problems can be corrected prior to official submission. The testing mode can be used as many times as necessary to assure the quality and accuracy of the content of the files prior to official submission.
  • Submit Files for Official Review. After testing files and verifying the accuracy of the content, files can be uploaded as official file submissions to DLGF and LSA. The official files are those used by DLGF and LSA to determine data compliance status. Counties will submit complete datasets (i.e., both TAXDATA.TXT and ADJMENTS.TXT comprise the tax billing dataset), for a one-time submission.

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