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Indiana Auditor Suzanne Crouch

Auditor's > Publications > Direct Deposit Information Direct Deposit Information

Thank you for your interest in direct deposit. Effective on July 1, 2006, direct deposit is mandatory for vendors of the State of Indiana . This website should answer your questions regarding direct deposit. For convenience, we have provided links to the direct deposit legislation, the Vendor Information form, and the waiver form to use if you qualify.

What is direct deposit and why is it beneficial to me?
Direct deposit is a safe and easy way to have your money deposited directly into your checking or savings account. When you use direct deposit, the state electronically transfers money into your bank account. Rather than having to deposit a check yourself, the money will automatically be deposited into your account. You do not have to wait on the mail or worry about lost or stolen checks.

Direct deposit will save your business time and money. When the Auditor of State's office issues a check to you, it can take up to 7 business days for you to receive your payment via the mail. After you receive the check in the mail, you must fill out deposit information and take the check to the bank and then wait for the bank to clear the transaction before the funds are available to you. With direct deposit, two business days after your payment is processed by the Auditor of State's office, the money is in your bank account! With direct deposit, not only are your funds available to you faster but your staff will not have to prepare deposit tickets or take checks to the bank.

What type of documentation will I receive?

Each time a direct deposit payment is made a notification of deposit is sent to the vendor. The notification of deposit includes the name of the state agency, the dollar amount, where the money was deposited, and an invoice field with invoice, account numbers, or other information to help you identify your payment. We would appreciate if you would sign up to have your notification of deposits emailed directly to you the day before your deposit is effective. You can do this with the Vendor Information form.

How do I sign up for direct deposit?

To sign up download the form, complete it, and return it to the Auditor of State's office or to the agency with whom you are doing business. New vendors must send a Vendor Information form directly to the state agency with whom you have done business.  

How do I send the form to the Auditor's office?

You can fax the form to Attention: Vendors at (317)234-1916 or you can send the form in the US Mail to:
Auditor of State's Office
Attention: Vendors
200 West Washington St
Room 240
Indianapolis , IN 46204

How do I complete the form?

The form is simple. Vendor information such as your Federal ID or Social Security number, business name, and address goes on the top part. The name of your bank, bank account number, and type of account goes on the bottom of Section 1. We require that you take the form to your bank and have the bank complete the routing number in Section 2 and verify the account information you have submitted; or attach an unaltered voided check. The address on the check must match the address at the top of the form. No starter checks are accepted. Please make sure you give the direct deposit routing number and not your bank's wire routing number. Routing numbers are always nine digits long and can usually be found on the bottom of your check.

Do I qualify for a waiver from the direct deposit requirement?

You may request a waiver of the direct deposit requirement if you meet one of the following criteria. The law provides a waiver may be granted for one of the following reasons:

  • You do not currently have a savings or checking account and are unable to establish such an account without payment of a service fee. Submitted with your waiver request should be a written statement from a financial institution of the inability to establish an account without payment of a service fee.
  • Your financial institution is unable to accept an electronic deposit or withdrawal. You must submit with the waiver a written statement by your financial institution of the inability to accept electronic deposit or withdrawal.


Submission of a wavier does not guarantee that the waiver will be granted . All waivers will be considered and approved by the Auditor of State. If you do not sign up for direct deposit and either do not submit a waiver form, or your waiver request is denied, your payments from the state may be delayed until your direct deposit information is received.

Links:
Legislation
Vendor Information SF# 53788
Request for Wavier Form