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Indiana Arts Commission

IAC > For Applicants > Grant & Program Guidelines > Arts Operating Support III (AOS III) Arts Operating Support III (AOS III)

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The guidelines for FY16-17 are available and requires a notice of intent to apply due January 9, 2015 at 4:30pm EST.

Program Description

The AOSIII/Multi-Regional program will provide annual operating support for the ongoing artistic and administrative functions of eligible arts organizations that provide quality arts on a statewide or multi-regional basis, with special attention to underserved communities. An underserved community is one in which individuals lack access to arts programs due to geography, economic conditions, ethnic background, disability, or age.  Eligible arts organizations are organizations for which providing arts activities or services is the primary mission and purpose. 

Notice of Intent to Apply

For the FY2016-17 cycle, AOS III applicants are required to submit a Notice of Intent to Apply form due January 9, 2015 4:30pm EST. The IAC will contact your organization to confirm eligibility/ineligibility to apply.

Guidelines

Guidelines for FY16/17 are located here.

Notice of Intent to Apply For the FY2016-17 cycle, AOS III applicants are required to submit a Notice of Intent to Apply form due January 9, 2015 4:30pm EST. The IAC will contact your organization to confirm eligibility/ineligibility to apply.

Eligibility

Some of the eligible requirements listed in the guidelines include the following:

  1. Organizations that operate with arts as their primary purpose, mission, and focus;
  2. Organizations that operate within a mission that describes the arts as the primary purpose of the organization as outlined in their Articles of Incorporation and/or Bylaws;
    AND must also be one of the following:
    • An arts producing organization,
    • An arts promoting organization,
    • An arts presenting organization,
    • An artist service organization,
    • An arts teaching organization,
  3. Must be a private, nonprofit, tax-exempt agency, 501(c)(3) status from the Internal Revenue Service (IRS) OR an Indiana public entity (part of city or county);
  4. Must be incorporated in the State of Indiana at the time of application;
  5. Must be physically located in Indiana, with the majority of its arts programming, services, or activities taking place in Indiana, and must primarily serve and engage Indiana audiences and participants;
    • Nonprofit corporations that are based in another state must be registered in Indiana as a Foreign Corporation, have an Indiana address, and provide all IAC‐funded arts activities in Indiana.
  6.  Must have operating history as an Indiana-based arts organization for two consecutive full years before applying to the Arts Operating Support grant program for the first time;     
  7. Must have a  governing body that is representative of the organization’s service area;
  8. Must annually implement program planning and evaluation processes with input from the community to be served;
  9. Must have a DUNS number;
  10. Must operate year-round and provide arts services and programs directly for the benefit of the public;
  11. Must provide an arts educational component to programs and services;
  12. Must have an annual cash operating income and expenses of $1,000,000 or more over a three-year average, as supported by the last three audits;
  13. Must provide arts programs and/or services that occur in at least  two or more IAC-defined multi-county regions of the state, as demonstrated by a defined statewide or multi-regional service area, marketing  and strategic plans that address the entire area, and a history of significant multi-regional or statewide service provision;
  14. Must have a minimum of five years of service provision of the type requested;
  15. Must have operated for at least three years according to a strategic or long-range plan adopted by the organization’s governing body;
  16. Must pay an administrative staff person who reports to the governing body;
  17. Must have an annual, independent financial audit conducted by a CPA (not a review or compilation) for last three fiscal years and;
  18. Must have an audit that clearly states the yearly income, expenses, and net assets of the organization.

RESTRICTIONS/INELIGIBLE APPLICANTS

Funding in the Multi-Regional/AOS III Grant Program will NOT be awarded for the following:

  • Organizations whose primary purpose is not arts-based;
  • Organizations whose primary purpose is educational or instructional e.g., schools, universities, colleges, etc;
  • Entities that receive state operating support directly from the general assembly are NOT eligible for operating support.  This includes any line items/support or contributions from the state within the organization’s operating, facility, or other budgets or the organization being part of a larger state institution;
  • Any organization whose sole or primary purpose is to fundraise (e.g., “friends of” groups, foundations, etc.) for an otherwise ineligible organization;
  • Any organization with an outstanding Final Grant Reports due to the Regional Arts Partner/ Indiana Arts Commission or;
  • An organization may not apply for IAC-based funding from both the IAC and a Regional Arts Partner or IAC administered Regional Initiative Grant program in the same fiscal year.

Program Restrictions

An organization may not apply for IAC-based funding from both the IAC and a Regional Arts Partner or IAC administered Regional Initiative Grant program in the same fiscal year. Funding in the Multi-Regional/AOS III Grant Program will NOT be awarded for the following:

  • Organizations whose primary purpose is not arts-based;
  • Organizations whose primary purpose is educational or instructional e.g., schools, universities, colleges, etc;
  • Entities that receive state operating support directly from the general assembly are NOT eligible for operating support.  This includes any line items/support or contributions from the state within the organization’s operating, facility, or other budgets or the organization being part of a larger state institution;
  • Any organization whose sole or primary purpose is to fundraise (e.g., “friends of” groups, foundations, etc.) for an otherwise ineligible organization;
  • Any organization with an outstanding Final Grant Reports due to the Regional Arts Partner/ Indiana Arts Commission or;
  • An organization may not apply for IAC-based funding from both the IAC and a Regional Arts Partner or IAC administered Regional Initiative Grant program in the same fiscal year.

Use of Funds

The funding from the grant award may be used to support most aspects of the arts organization’s annual operating expenses (not including capital expenses).  Acceptable expenses include artists’ fees, administrative fees, staff development and training, space and equipment rental, promotional costs, personnel and production costs, and supplies needed to support the programming activities. IAC funds can provide fee subsidies to presenting organizations that wish to purchase the grantee’s services.

The grant award funding may not be used to cover unacceptable expenses that include: cash reserves; deficit reduction, or deficit elimination; events in private dwelling places or other locations not open to the general public; consumable supplies and materials; capital acquisitions (purchase of artwork, etc.); capital expenditures; equipment, restoration, or new construction of buildings; travel outside the United States; indirect costs or underwriting for ongoing residencies or curricular programs in degree-granting colleges and universities; projects to be delivered outside the state of Indiana; project expenses outside the grant period; and activities that are solely for the purpose of fundraising, private functions, religious services, lobbying activities, or any non-public activity.


Grant Amount
AOSIII/Multi-Regional applicants will not input a grant request amount.  Following the panel meeting, a Commission-approved funding formula is applied that takes into consideration the panel's ratings, number of eligible applicants, and available funds to determine specific grant recommendations. The grant award cannot be more than 10% of the applicant’s most recently completed annual cash income as indicated by the organization’s most recently completed audit. The average grant in this category for FY2015 was $37,594. The Indiana Arts Commission will review and ratify the funding recommendations at its June quarterly business meeting. Commission meetings are open to the public for observation and may be recorded. All applicants will be notified after the Commission ratifies the grant recommendations. 

Match Requirement
All AOS III/Multi-regional grant recipients must provide a match for every dollar provided by the Indiana Arts Commission with ten dollars of the organization’s own funds. One hundred percent of the match must be cash and cannot include in-kind donations. The cash match can constitute funds from the applicant organization’s budget.

Review Process and Criteria

After receipt of completed application, IAC staff will review your materials to ensure that all required information was submitted. If any discrepancies are found (such as incomplete answers or uploads), your application may be ineligible for review. Each eligible application will be reviewed and scored by a conflict-free panel of professional peers. The panel review is scheduled for April 28, 2015 and will be open to the public for observation and may be recorded. Applications will be scored on a 100-point scale. The scores will be included as part of a funding formula to assist with the allocation of grant awards. Organizations that have a total score over 85 will be eligible for funding. Information submitted in the application will be reviewed according to the following evaluation criteria.

  • Management (30 points)
  •  Quality (30 points)
  • Community Impact/Public Benefit (25 points)
  • Multi-Regional Impact (15 points)

Panel Session

How to Apply

For the FY2016-17 cycle, AOS III applicants are required to submit a Notice of Intent to Apply form due January 9, 2015 at 4:30pm EST. The IAC will contact your organization to confirm eligibility/ineligibility to apply.

All eligible applicants and grant recipients are required to create and update the profile information in the online IAC grants system. The profile information must contain the current, primary contact’s email address. IAC staff cannot provide advanced technical help for computer or software-related problems.

For more information on how to use the IAC online system refer to the IAC website link: http://www.in.gov/arts/onlineapplications&reports.htm. It is strongly recommended that you begin your online application before the due date to handle any unforeseen technical problems that may prevent a timely application. Late applications will NOT be accepted.

Once you have submitted your application you WILL receive an email to that effect. If you do not receive an email, your application was NOT submitted. Only submit the electronic copy, a “physical” copy is no longer required or accepted. Your online submission indicates your agreement with, and adherence to, this entire document, including its embedded website links.

Applicant Restrictions

Only one application is allowed per year, per organization or 501(c)(3) for a grant in any of the following IAC grant categories:  Arts Project Support and mini-grants, Arts Operating Support I, Arts Operating Support II, Arts Operating Support III, Statewide Arts Service Organizations, Regional Arts Partnership Regional Block Grant, and Regional Arts Partnership Operating Support.  If special funding opportunities arise, some deviation from this rule may be permitted on a case-by-case basis at the discretion of the IAC and the funding source. Public entities, chapters/affiliates, and fiscal agent relationship will be handled on a case-by-case basis.

The submitted application and electronic signature is the organization’s indication that its representatives have read, understand, and will complete and comply with the requirements listed for this grant program – from application to final reporting if applicable.

Reporting

All reporting will be submitted in the IAC's Online Grant System.

Grant Timeline

January 9, 2015 4:30 PM (EST)
A notice of intent to apply due 

March 13, 2015 by 4:30 PM (EST)
Application due

April 29, 2015
Grant review panel

Early July 2015
Award notification, contract due ten days upon receipt, first payment follows

July 29, 2016 by 4:30 PM (EST)
Final grant report/second year update due and second payment follows

Early July 2016
Second year award notification and first payment for the second fiscal year follows

July 31, 2017 by 4:30 (EST)
Final grant report/second year update due and second payment for the second fiscal year follows

Contact Information

If you have a question concerning the Multi-Regional/Arts Operating Support III FY16-17 program and application development please contact:

Becca Hopson
Community Development Manager, Accessibility Coordinator
Phone: 317.232.1283
Email: rhopson@iac.in.gov

If you have a question about the online system, contract, and payment information please contact:

Grant, Research and Information Technology Manager
Email: grantsadmin@iac.in.gov
Phone: 317.232.1278

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