IN.gov - Skip Navigation

Note: This message is displayed if (1) your browser is not standards-compliant or (2) you have you disabled CSS. Read our Policies for more information.

Indiana Arts Commission

IAC > Regional Arts Partners > Regional Arts Partner Designation Regional Arts Partner Designation

Designation of Regional Service Area

  1. Each county in Indiana shall be assigned to a regional service area.

  2. Existing regional service area boundaries -The designated service area boundaries that are in effect at the time of adoption of this document shall be the designated regional service boundaries. 

  3. Changes to boundaries - The regional service boundaries that define any one or more of the 12 regions may be revised if there is a compelling reason to do so, such as if a Regional Arts Partner (RAP) loses designation or if the Indiana Arts Commission (IAC) or a Partner can demonstrate the necessity of a change to the current boundaries. A proposal to change boundaries may only be made when the county or counties to be moved are contiguous to the Partner’s current service boundary.

  4. The IAC and three quarters of the Partners must agree to changes to the regional service boundaries.

    1. RAP request for change - A Partner must have the approval of their RAC and their board of directors before approaching another Partner or the IAC about revising the regional service boundaries.  The RAP’s board must vote on and approve this course of action.

    2. The Partner requesting the change is responsible for notifying the other Partner or Partners, whose service area would be altered, of their intention.  They must notify the affected partner or partners in writing prior to officially notifying the IAC.  A copy of the notification must be sent to the IAC. Ongoing dialogue among the affected Partners is encouraged so that an amicable decision may be reached prior to presentation of the proposal to the IAC.

    3. The Partner’s CEO or board president will draft a letter to the IAC executive director stating their desire to alter the current regional service boundaries.  This notification includes the reason for requesting the change, how the change will benefit the counties to be affected, how the change will benefit the RAP, the proposed timeline for the change, and an outline of discussions with the other Partners to be affected.  If the others affected are in agreement with the decision, they can co-author and sign the letter or submit their own letter of support.

    4. If the affected Partner (s) is/are not in agreement with the proposed change to regional service boundaries, the IAC will request that they submit a letter of explanation outlining their concerns prior to any official review by the IAC.

  5. IAC request for change - The IAC will notify the affected Partners in writing about proposed changes in the regional service boundaries.  This notification will include the reason for requesting the change, how the change will benefit the counties to be affected, how the change will benefit the Partner and the proposed timeline for the change.  Following this notification, the IAC will inform the remaining Partners of the proposal.

  6. Constituent request for change - Any request for change coming from an organization or group must first be addressed to either a designated Partner or the IAC. It is at the discretion of either the Partner or the IAC to determine whether to pursue the change in regional service boundaries.

  7. Process to change boundaries -The IAC will consider changes to the regional service boundaries following this process:

    1. IAC staff will review the submitted proposal to make sure it is appropriate and provides all the information needed to make an informed decision.

    2. The proposal will be reviewed and voted on at the next RAP meeting.

    3. The RAP recommendation will be forwarded to the Program Evaluation Committee (PEC), who will review all requests for changes to the regional service boundaries and will make a recommendation to the full Commission.

      1. If the Commission accepts the proposal, IAC staff will notify all affected RAPs in writing.  This notification will include the timeline for transition to the reconfigured boundaries and will outline the process of recalculating the regional block grant allocation.  The RAPs and the IAC will collaborate to notify the affected constituents of the change in service.

      2. If the Commission decides not to accept the proposal, the Commission will provide its rationale to all interested parties. Action by the Commission is final.

Change in Partner Designation; Conditions:

There can be only one designated Regional Arts Partner in each region. A designated Partner shall remain the designated organization and shall fulfill its responsibilities as a Partner until its designation is officially removed by the IAC.  It is the goal of the IAC to avoid disruption of service delivery during the transfer of Partner designation and the IAC will work with each Partner to ensure continuity of service whenever possible.

  1. Regional Arts Partner designation may be changed due to any of the following circumstances:

    1. Voluntary relinquishment by Partner - A Partner may determine that it is not in the organization’s or the region’s best interest for it to continue as the Partner. The Partner should have ongoing discussions with the IAC staff liaison to keep the IAC apprised to the situation. The RAP must provide the IAC with advance notice of its intent to cease operation as a Partner, with this notice to come at least a year in advance of the RAP grant application deadline. The RAP will finish out all activities of its current cycle. The RAP will agree to work cooperatively with the IAC and other RAPs to provide for an orderly transition. The IAC shall then do one of the following:  1) identify and designate a new Partner; 2) change the service boundaries to distribute the region to other Partners; or 3) take on the responsibilities of administering the RAP services to the region. 

    2. Removal by IAC for non-compliance - If the IAC determines that the Partner is not meeting the minimum regional services standards outlined in this manual (including compliance with applicable laws and rules, RAP program policies and eligibility, and/or terms of the Grant Agreement), then the IAC shall notify the RAP in writing of the non-compliance issues and establish a grace period to allow the RAP to remedy the problem. This determination will be based on one or more of the following components:

        1. IAC review of any of the Partners’ grant reports;

        2. IAC review of SWOT analysis data; and

        3. Performance review, in which one or more Partners will be involved. 

      1. If the RAP remedies the compliance issue within the grace period to the satisfaction of the IAC, then the RAP agreement stands and the IAC will notify the RAP in writing.

      2. If the Partner does not remedy the compliance issue, meeting at least the minimum regional services standards that are outlined in this manual, within the grace period to the satisfaction of the IAC, then the IAC will issue in writing a Notice of Intent to Remove Regional Arts Partner Designation to the RAP. A second grace period will be given to allow the RAP to remedy the problem.

      3. If the RAP remedies the compliance issue within the grace period to the satisfaction of the IAC, then the RAP agreement stands and the IAC will notify the RAP in writing.

      4. If the Partner does not remedy the compliance issue within the grace period to the satisfaction of the IAC, then the IAC will issue in writing a Notice of Termination to the RAP.  The IAC shall then do one of the following:  1) identify and designate a new RAP; 2) change the RAP service boundaries to distribute the region to other RAPs; or 3) take the responsibilities of administering the RAP services to the region.

Process for Recruiting and Designating a New Partner

  1. Recruitment activities:  When a Partner vacancy exists, the IAC shall widely advertise the availability of the position through a variety of means, which may include press releases, direct mailings, and Website postings. The IAC will also contact and recruit appropriate organizations.

  2. Assigning designation:  The IAC Program Evaluation Committee (PEC) shall be expanded to include at least two RAP Consortium representatives, an additional IAC designated representative, and as many IAC-appointed citizen advisors as deemed necessary to review and evaluate the new applicant’s ability to administer the RAP services and make a recommendation to the full Commission about designation.

    1. In making its determination, the expanded PEC may schedule public meetings, request additional information, and schedule interviews with board members or staff of the applicant organization, or with citizens of the region, in order to evaluate the organization’s ability to be a RAP. The information gathered shall become part of the public record and shall be used in making the final determination about designation.

    2. At the conclusion of its review, the expanded PEC shall make a recommendation to the Commission regarding designation.

    3. The full Commission must approve, reject, or defer the recommendation regarding designation. If the full Commission cannot make a decision, it may defer its decision while it gathers additional information.

    4. The applicant organization will be informed in writing about the outcome of the IAC decision. 

    5. A regional designation shall stand until the designation is officially rescinded by a vote of the IAC (either to terminate designation or to accept a voluntary relinquishment of designation).

  3. Training :  The IAC and Consortium will provide training to the newly designated RAP. IAC staff, and specifically the staff liaison, will provide training. A mentor organization from the Consortium may be identified to provide additional training.

  4. Transfer of RAP information: When a new organization is awarded designation by the IAC, the previous RAP must receive written notification of the designation (whether or not it has voluntarily relinquished RAP status). This notification must contain a timeline for transfer of all appropriate records (i.e., all data from RAP’s grant database, the regional cultural plan, etc.), a description of the closure process to be followed, and a request for return or transfer of all unexpended IAC regional arts allocation funds.

  5. Capacity Building Self-Assessment: The newly designated Partner will complete the Capacity Building Self-Assessment tool and provide a Capacity Building Plan to the IAC.  This assessment should be completed within two years after receiving RAP designation.

Appeal of Removal or Denial of Designation

  1. Initiating an appeal: An organization seeking or affirming designation that disputes the IAC decision not to grant designation of Regional Arts Partner status may appeal the decision of the IAC. The appeal will be conducted in the following manner.

    1. The appellant organization must submit a written request for consideration of an appeal within 45 days of notification of the IAC decision;

    2. The request must state the reasons for the appeal; and

    3. The IAC shall review the request at its first regularly scheduled business meeting following the receipt of the request.

  2. IAC action on appeals: The IAC shall take one of the following actions in response to the request for consideration of an appeal:

    1. Determine that the appellant does not show sufficient cause for an appeal, in which case the appellant may follow dispute resolution section below;

    2. Determine that the appellant does show sufficient cause for appeal and request that the appellant appear before the IAC at a subsequent meeting to address the appeal; or

    3. Refer the appeal to mediation or to an administrative law judge as a contested case.

  3. Dispute resolution:

    1. Following the appeal to the IAC, if the appellant continues to dispute the decision of the IAC regarding the organization's appeal, either party may request a mediation process.

    2. If the other party chooses not to mediate, the further appeal shall be conducted as a contested case. If both parties agree to mediation, the costs of mediation shall be shared equally.

IAP Spotlight

Organizational Spotlight

Upcoming Deadlines & Events


View All Events »